Volunteer

Volunteers Sign up for the 2016 Festival

All Volunteers must fill out the new 2016 Volunteer Application Form  and either an adult or youth version of the Volunteer Waiver Form also below. Any person between the ages of 14-17 (youth) must have a parent or guardian sponsor signature on their youth volunteer waiver form (see form). Send to vca2@rootsandblues.ca  Jeff Topham

PRINT off applications below:

VolunteerApplicationMaster2016

Adult Volunteer Waiver 2016

Youth Waiver 2016

OR complete  the online Adult application below. Below this form is the Youth Online application form.

ADULT ONLINE APPLICATION

Returning Volunteer?

 Yes No

Which area did you previously volunteer in?

Personal Information

Full Name (required)

Address

Your Email (required)

Phone (required)

Cell Phone Number

Emergency Contact Person

Emergency Contact Phone Number

Age Category
 14-18 19-24 25-40 41+

All About You

Briefly explain why you are volunteering: (required)

Volunteer Committee/Areas You Prefer (committee preference is not guaranteed).

First Choice

Second Choice

Set-up or Teardown

Pick either a Set-up or Teardown 4hr Shift: (Note: New Volunteers must select teardown)
Set-up:

Teardown:

Pick one of three start times below:
 Morning 9am-1pm Afternoon 1pm-5pm Evening (Wed. Only) 5pm-9pm

Event Shifts

Pick one 4hr. Event Shift per day (start times vary by committee):
(Please choose one Morning, one Afternoon & one Evening Shift)

Friday Aug 19: Morning Afternoon Evening 

Saturday Aug 20:

Additional Info

Select T-Shirt Size
 Small Medium Large XL XXL 2XXL

Drivers License Class #
 1 2 3 4 5

I can lift 50lbs.

 Yes No

I am bondable.

 Yes No

Do you have special needs that we should know about? (for example diabetes, serious allergies, mobility restrictions).

 Yes No

If yes, please explain:

Skills, Trades, or Certificates:

 Administration Carpentry Cash Handling Computers / IT Crisis Intervention Decorating Fire Suppression
 First Aid Level 1 First Aid Level 2 First Aid Level 3 Flagging Food Safe Forklift Ticket Office Skills Security Training Sound Tech Stage Craft

Other Skills

Volunteer Obligations, Code of Conduct, Adult Waiver and Release of Liability

Please read below carefully before submitting form.

Volunteer Obligations

 
• I am aware of the fact that my application won’t be considered complete until I have sent in a photo for my volunteer ID-badge (send photos as an attachment in a separate email with your name in it addressed to: vca2@rootsandblues.ca).

• If I am a successful volunteer applicant with the Salmon Arm Roots and BluesFestival I understand that, while my indicated preferences and people I would like to work with  will be taken into account, there is no guarantee regarding which crew I will be placed on. Volunteers will be assigned where needed.

• I understand that additional information may be required before placement on some crews.

• I understand that as a volunteer I am required to contribute a minimum of 16 hours (including a four hour set up or tear down shift depending on crew - first year volunteers must commit to a tear down shift ).

• I will take responsibility to know when my volunteer shifts are scheduled. If there is any doubt about the schedule I will contact the Head Supervisor of my designated crew.

• I agree to make myself available for shifts as required and fulfill the obligations of being a volunteer with the Festival.

• I agree to comply with the Volunteer Code of Ethics of the Salmon Arm Roots and Blues Festival.

 

Volunteer Code of Conduct

• As a volunteer you shall treat other volunteers, performers, staff, and the public with respect. If a conflict or problem arises, resolution should be deferred to your crew Head Supervisor or the Volunteer Coordinator.

•Volunteers must arrive on shift sober and there shall be no use/consumption of alcohol by any volunteer who is on duty on the Festival site. Off-duty Volunteers are not to wear Volunteer T-shirts while in the Beer Gardens.

•There shall be no use/consumption of illegal substances by any volunteer on the Festival site. Abuse of this will result in immediate dismissal of the volunteer(s) from the Festival.

•Volunteers shall make every effort to fulfill responsibilities towards their volunteer commitment. Failure to contribute the minimum time requirements (16 hours) or failure to fulfill shift commitments without a satisfactory reason may result in being blacklisted from the Festival.

• Any volunteer in a supervisory position must set a positive example for other volunteers. They must be prepared to respond to greater expectations, take on greater responsibility, and follow through on commitments. Failure to fulfill commitments may result in replacement of the Supervisor for the next Festival.

•As a volunteer you shall not use any property belonging to the Festival for your own advantage. All volunteers must be honest and trustworthy.

• Remember that as a volunteer you are the face of the Festival and that it's important to present the Festival in a positive way.

I have read and agree to the Volunteer Obligations and the Volunteer Code of Conduct.

I Agree

PLEASE READ CAREFULLY: In consideration of volunteering for the Salmon Arm Roots and Blues Festival and or the Salmon Arm Folk Music Society, I do hereby for myself, executors and administrators waive, release and forever discharge any and all rights and claims for damages, including any claims of loss, damages or injury to my person or property arising from my volunteer work for the Salmon Arm Roots and Blues Festival and or the Salmon Arm Folk Music Society, the owners of any event sites, any volunteers, their agents, representatives successors and assigns.

I have read this waiver and knowing these facts I hereby for myself, my heirs, executors, administrators or anyone else who might claim on my behalf, covenant not to sue and waive, release and discharge volunteers, suppliers, agents, employees, and other personnel in any way assisting or connected with the events from any and all claims or liability of any kind or nature whatsoever arising out of my participation, even though that liability may arise out of negligence or carelessness on the part of The Salmon Arm Folk Music Society, or agents of The Salmon Arm Folk Music Society.

I Agree

YOUTH ONLINE APPLICATION

Policy on Youth Volunteers at the Roots & Blues Festival and Volunteer Party

1. It is Festival policy that all volunteers between the ages of 14 and 17 must be the children of an active volunteer or be sponsored by an active adult volunteer who will take responsibility for them. The Festival reserves the right to determine who will be acceptable as responsible adults. The parent or responsible adult must sign a consent form before a minor is formally assigned to a crew.

2. All youth volunteers will be expected to fulfil duties in order to receive volunteer benefits. They will be expected to conduct themselves appropriately.

3. Volunteers between the ages of 14 - 17 will be placed to the best of the volunteer coordinator's ability but there is limited space availability and there are no guarantees of volunteers being placed.

4. Volunteers under the age of 16 will not be assigned to handle cash.

5. Volunteers under the age of 18 must be accompanied to the volunteer party by their volunteer sponsor.

Sponsor's Declaration and Information

I, have read the above policy and as a current volunteer with the Salmon Arm Roots & Blues Festival agree to take full responsibility for youth volunteer applicant . I understand that if they attend the volunteer party they must be accompanied by me and must conduct themselves in an acceptable manner.
I hereby agree by checking this box

Sponsors Email (required)

Phone Number of Sponsor (required):

Crew of Sponsor (required)

Relationship to minor:

Youth Volunteer's Information

Returning Volunteer?

 Yes No

Which area did you previously volunteer in?

Personal Information

Volunteers Full Name (required)

Address

Phone (required)

Cell Number

Volunteer's Email (required)

Emergency Contact Person (required)

Emergency Contact Phone Number (required)

Age
 14 15 16 17

All About You

Briefly explain why you are volunteering:

Volunteer Committee/Areas You Prefer (please note that committee preference is not guaranteed):
First Choice


Second Choice

Set-up or Teardown

Pick either a Set-up or Teardown 4hr Shift: (Note: New Volunteers must select teardown)
Set-up:

Teardown:

Pick one of three start times below:
 Morning 9am-1pm Afternoon 1pm-5pm Evening (Wed. Only) 5pm-9pm

Event Shifts

Pick one 4hr. Event Shift per day (start times vary by committee):
(Please choose one Morning, one Afternoon & one Evening Shift)

Friday Aug 19: Morning Afternoon Evening 

Saturday Aug 20: Morning Afternoon Evening 

Sunday Aug 21: Morning Afternoon Evening 

Additional Info

Select T-Shirt Size
 Small Medium Large XL XXL 2XXL

I can lift 50lbs.

 Yes No

Do you have special needs that we should know about? (for example diabetes, serious allergies, mobility restrictions).

 Yes No

If yes, please explain:

Skills, Trades, or Certificates:

 Administration Carpentry Cash Handling Computers / IT Crisis Intervention Decorating Fire Suppression S-100
 First Aid Level 1 First Aid Level 2 First Aid Level 3 Flagging Food Safe Forklift Ticket Office Skills Security Training Sound Tech Stage Craft

Other Skills

Youth Volunteer Applicant's Declaration - Please read below and submit

Volunteer Obligations
 
• I am aware of the fact that my application won’t be considered complete until I have sent in a photo for my volunteer ID-badge (send photos as an attachment in a separate email with your name in it addressed to: vca2@rootsandblues.ca).

• If I am a successful volunteer applicant with the Salmon Arm Roots and Blues Festival I understand that, while my indicated preferences and people I would like to work with  will be taken into account, there is no guarantee regarding which crew I will be placed on. Volunteers will be assigned where needed.

• I understand that additional information may be required before placement on some crews.

• I understand that as a volunteer I am required to contribute a minimum of 16 hours (including a four hour set up or tear down shift depending on crew - first year volunteers must commit to a tear down shift ).

• I will take responsibility to know when my volunteer shifts are scheduled. If there is any doubt about the schedule I will contact the Head Supervisor of my designated crew.

• I agree to make myself available for shifts as required and fulfill the obligations of being a volunteer with the Festival.

• I agree to comply with the Volunteer Code of Conduct of the Salmon Arm Roots and Blues Festival.

 
Volunteer Code of Conduct

• As a volunteer you shall treat other volunteers, performers, staff, and the public with respect. If a conflict or problem arises, resolution should be deferred to your crew Head Supervisor or the Volunteer Coordinator.

•Volunteers must arrive on shift sober and there shall be no use/consumption of alcohol by any volunteer who is on duty on the Festival site. Off-duty Volunteers are not to wear Volunteer T-shirts while in the Beer Gardens (Youth Volunteers are restricted from the Beer Gardens).

•There shall be no use/consumption of illegal substances by any volunteer on the Festival site. Abuse of this will result in immediate dismissal of the volunteer(s) from the Festival.

•Volunteers shall make every effort to fulfill responsibilities towards their volunteer commitment. Failure to contribute the minimum time requirements (16 hours) or failure to fulfill shift commitments without a satisfactory reason may result in being blacklisted from the Festival.

• Any volunteer in a supervisory position must set a positive example for other volunteers. They must be prepared to respond to greater expectations, take on greater responsibility, and follow through on commitments. Failure to fulfill commitments may result in replacement of the Supervisor for the next Festival.

•As a volunteer you shall not use any property belonging to the Festival for your own advantage. All volunteers must be honest and trustworthy.

• Remember that as a volunteer you are the face of the Festival and that it's important to present the Festival in a positive way.

As a Youth Volunteer Applicant, I have read and agree to the Volunteer Obligations and the Volunteer Code of Conduct. I understand that if I attend the volunteer party I must be accompanied by my volunteer sponsor.
I hereby agree by checking this box

 

Returning volunteers must send in their forms before May 15, 2016 to confirm their volunteer area from the previous festival. After May 15th, all volunteers will be accepted on a first come, first serve basis and assigned to an area of need.

Completed forms may be faxed to 250 – 833 – 4097, or scanned and attached to an email sent to vca2@rootsandblues.ca , or mailed back to SAFMS Volunteers, Box 21, Salmon Arm, B.C. V1E 4N2.  Remember we will also need a photo for your I.D. badge if we don’t have one on file already.  These may be emailed as an attachment (jpg. format)

Forms available in March 2016.

REQUIREMENTS TO VOLUNTEER

Volunteers are expected to commit 16 hours minimum with 4 hours dedicated to event set-up or tear down. The remaining 12 hours are split up into one 4-hour shift on each day of the Festival. All new volunteers will be required to help with teardown. Returning volunteers have the option to choose either a set-up or teardown shift.
Infrastructure Crew volunteer commitment  is 32 hours – scheduled pre and post festival (Infrastructure Crew is free during the 3 days of the Festival).
Whether you are a returning or new volunteer, you must attend one crew meeting to participate in the Festival

BENEFITS FROM VOLUNTEERING

Volunteer T-Shirt & cool lanyard!
Comraderie and Fun!
Drinks and snacks at the Volunteer Lounge and one meal per day during the Festival.
A Ton of Great Music!  Sites and Sounds that will amaze!  Memories you will cherish for a lifetime!

VOLUNTEER COMMITTEES LIST

Administration       16 hour commitment

If accounting and banking are your specialty, this is your crew. These folks are our bookkeepers.

Artisan Market       32 hour commitment

Must be available from Aug 10, 2015. Responsible for the market layout, then directs the vendors to their designated area at the site and is the main liaison between the Festival and the vendor. Keeping our vendors happy and feeling supported is the main duty of this committee.

Backstage Decoration     32 hour commitment

must be available Aug 10-18, 2015 Do you have an eye for design? This crew is in charge of decorating various lounges and green rooms to create a unique relaxing environment for performers. This crew operates before and after the festival and gets the festival off to enjoy!!

Backstage Lounge    16 hour commitment

This crew is in charge of the operation of the lounge. Serving it Right and FoodSafe are required.  This crew is responsible for serving beverages and providing snacks in our Backstage Lounge for stakeholders and crew. You must be at least 19 and have a professional work ethic.

Boogie Barn Pub    16 hour commitment

This busy outdoor pub is a favourite among performers and patrons. This serving crew fills very fast and we need volunteers with Serving it Right certification. You must be at least 19 to work in the Barn Pub.

Boogie Barn Pub Cash Crew    16 hour commitment

This crew is responsible for selling drink ticket  within the Boogie Barn Pub. 19+ and basic math skills are a must.

Beer Garden         16 hour commitment

Comfortable serving alcohol and dealing with patrons in this type of environment? like dressing up, singing, and having fun while you serve? This theme-based beer garden requires Serving it Right and  19 years of age.

Beer Garden Cash Crew            16 hour commitment

This crew is responsible for drink ticket sales within the Beer Garden. Basic math skills are a must for these candidates. Must be 19 years of age.

Box Office      16 hour commitment

As the “front line” of the festival, Box Office crew are people who are comfortable dealing with the public, clear thinkers, problem solvers and handling money. Cash handling experience a must!!

Camping       16 hour commitment

Must be available Aug 12-16. Setting up the camping area, pegging off individual camping sites, greeting campers as they arrive and monitoring the campsite during the festival. Youth welcome!

Children’s Area         16 hour commitment

Interested in providing fun activities for children? Are you crafty and creative? We are open to any new ideas you may have to make the Festival  great for kids! Youth welcome!

Documentary Crew

Youth, photography, video. This 14-18 year old crew are by invitation.  Submit an application for consideration. If interested, please ask the Volunteer Coordinator for more information. Please note that not all who apply may be accepted.

Environment Crew     16 hour commitment

Collects all garbage and recycling from the site and sorts returnables to take to the bottle depot. This crew is enthusiastic and works hard to keep the festival site clean. If you’re not afraid to get dirty and help us go green, join this crew!

Festival Ambassadors        16 hour commitment

Volunteers in this committee will be the first contact for many of our patrons and guests so an upbeat, calm and welcoming manner is very important . As eyes and ears for our Professional Security team, Festival Ambassadors will be placed all over the Festival grounds to answer questions and be ensuring things are safe and sound. May be required to enforce policies and protocals.  Youth Welcome!

First Aid       16 hour commitment

Provide non-emergency medical attention to all Festival participants. If you are a paramedic, nurse, or are employed as a medical practitioner, we would be delighted for you to join this committee.

Food Vendor Liaison

Does the layout of the food vendor area a week prior to the festival. Directs the food vendors to their designated area at the site and is the main liaison between the Festival and the vendor. Keeping our vendors happy and feeling supported is the main duty of this committee. A higher time commitment required.

Garden Crew     32 hour commitment

Working  May – Aug 2015, this crew creates and grows  our flower beds and planter boxes used at the festival. General gardening, planting, raking, weeding. This crew works before the festival, then sits back and enjoys the festival!

Ice and Water

Hydration is key for our volunteers through what’s usually a beautiful sunny weekend! A very ‘cool’ crew, Ice and Water supplies these items to all hospitality areas. To drive a vehicle, ATV or Gator you must be over the age of 19

Information Centre

Providing the public with information on schedule changes, site layout and community services. The Centre also offers SAFMS memberships and Festival programs for sale.

Infrastructure Crew

Do you have carpentry, construction, forklift skills or just great hands on mentality? You could be the perfect fit to turn our grounds in to a festival site! Volunteers in this area will be able to see every show they want as they are only obligated to perform their shifts before and after the event. This is why this committee has a higher time commitment (32 hours). Due to the physical nature of the work involved in this crew, only individuals able to lift 35-50+ lbs. and are physically fit will be allowed to join this committee.

Instrument Lock-up

Responsible for tracking, storing and arranging for stage delivery of all performer instruments. Previous instrument handling experience is a must for this crew.

Logistics

Accounting, cash handling and very organized people are required for this crew as they assist our Administration crew. Reliable volunteers are a must!

Media

Organizes interviews during the Festival between the performers and the media (e.g. print, radio and television).

Merchandise

Why work for the Gap when you can sell our wonderful  shirts and other great items to benefit the Roots and Blues Festival? If you have salesmanship moxie in your blood, then this is your committee! Cash handling skills an asset.

Parking

Do you have a love for cars or like being the first face of the festival people meet? Parking could be for you! The time will fly by as you help direct traffic in the paid and volunteer parking areas. Cash handling experience an asset

Performer Hospitality

Ever wonder what performers request to eat before they go on stage? This is the area to find that out! This crew ensures the performers’ food needs are taken care of so they can do what they do best! Try to meet those needs as efficiently as possible. Food safe is preferred for this crew.

Performer Transportation

Transporting performers between the airport, accommodations and the Festival. A Class 4 license or higher is preferable for these volunteers. While this crew does get close and personal with performers, the hours and days can be varied depending on flights!

Raffle

Enjoy the sound of your own voice, and/or ever feel the need to address complete strangers? If yes, then selling raffle tickets is the gig for you! This is a great committee if you enjoy meeting and talking to people!

Security

We need calm, assertive and nonjudgmental individuals. Although, at times we do need volunteers to enforce rules and policies, we want our security volunteers to be relaxed and easy-going.  Be the welcoming face together with feeling comfortable checking wristbands, bags and doing crowd control. Security volunteers may be screened with a criminal record background check.

Site Electrics

We prefer volunteers who have electrical experience to join this committee.

Site Transportation

You must have a background in operating a vehicle or ATV safely to be a member in this Committee. It’s not a necessary skill, but if you have a forklift certificate you would be a great asset to this committee. To drive a vehicle, ATV or Gator you must be over the age of 19.

Stage Crew

A background in theatre or musical performance is a good start to be a part of this committee. This is a very fast paced environment and the time commitment will be higher. The actual time commitment is based on the discretion of the Stage Manager and the stage to which a volunteer is assigned. The full 16 hours will be dedicated to Stage Crew.

Tool Town

Early birds, this is the crew for you! This crew involves only on or two people acting as “Tool Librarians” from a central location from 7am-11am. These volunteers dispense and keep a log of who borrowed tools and when they are returned.  Also logs the keys to the quad and cart motor pool.

Volunteer Centre

Check in and process all volunteers, hand out the coveted t-shirts and tags, and help out in all activities directly related to supporting the Festival volunteers. This crew contains the option of being part of the Flex Crew, which is filling any empty spots within other crews throughout Saturday and Sunday when needed.

Volunteer Kiosk

Hand out volunteer vendor vouchers to the hungry volunteers. Depending if it is before meal time individuals with quick hands may be required for this committee. :)

Volunteer Lounge

Help create a space where volunteers can kick back and relax or socialize. Working within a strong team, setting up a relaxing space and setting out snack and drinks for volunteers during the Festival. Food Safe is an asset for this crew.

Wine Lounge

Serve wine and mingle in front of the shade stage!  Learn more about wine and bring your passion for people to the festival!

Volunteer Party

Set up, clean up and run the Volunteer Party.  Volunteer Party is where we thank all of our volunteers with food, drink, music and dancing! If you’re organized, creative, or just throw some great parties of your own, we want you! The Volunteer Party takes place on Sunday evening from 11pm-2am.

We have many people ranging from volunteer supervisors to staff to patrons who are relying on your commitment to ensure this event will be produced with highest degree of commitment possible. To this end we require that only those who are sincere about fulfilling this commitment apply to volunteer.  Serving it Right & Food Safe an asset.