Volunteer

Sign up for the 2015 Festival, YES it’s happening!

The 23rd Annual Roots and Blues Festival will begin accepting volunteer applications Monday, March 17, 2015.

All Volunteers must fill out the new 2015 Volunteer Application Form  and either an adult or youth version of the Volunteer Waiver Form also below. Any person between the ages of 14-17 (youth) must have a parent or guardian sponsor signature on their youth volunteer waiver form (see form).

VolunteerApplicationMaster2015

VolunteerAdultWaiver2015

Youth Waiver 2015

Returning volunteers must send in their forms before May 15, 2015 to confirm their volunteer area from the previous festival. After May 15th, all volunteers will be accepted on a first come, first serve basis and assigned to an area of need.

Completed forms may be faxed to 250 – 833 – 4097, or scanned and attached to an email sent to info@rootsandblues.ca, or mailed back to SAFMS Volunteers, Box 21, Salmon Arm, B.C. V1E 4N2.  Remember we will also need a photo for your I.D. badge if we don’t have one on file already.  These may be emailed as an attachment (jpg. format) to vca@rootsandblues.ca.

Forms available in March 2015.

REQUIREMENTS TO VOLUNTEER

Volunteers are expected to commit 16 hours minimum with 4 hours dedicated to event set-up or tear down. The remaining 12 hours are split up into one 4-hour shift on each day of the Festival. All new volunteers will be required to help with teardown. Returning volunteers have the option to choose either a set-up or teardown shift.
Infrastructure Crew volunteer commitment  is 32 hours – scheduled pre and post festival (Infrastructure Crew is free during the 3 days of the Festival).
Whether you are a returning or new volunteer, you must attend one crew meeting to participate in the Festival

BENEFITS FROM VOLUNTEERING

Volunteer T-Shirt & cool lanyard!
Comraderie and Fun!
Drinks and snacks at the Volunteer Lounge and one meal per day during the Festival.
A Ton of Great Music!  Sites and Sounds that will amaze!  Memories you will cherish for a lifetime!

VOLUNTEER COMMITTEES LIST

Administration       16 hour commitment

If accounting and banking are your specialty, this is your crew. These folks are our bookkeepers.

Artisan Market       32 hour commitment

Must be available from Aug 11, 2015. Responsible for the market layout, then directs the vendors to their designated area at the site and is the main liaison between the Festival and the vendor. Keeping our vendors happy and feeling supported is the main duty of this committee.

Backstage Decoration     32 hour commitment

must be available Aug 10-18, 2015 Do you have an eye for design? This crew is in charge of decorating various lounges and green rooms to create a unique relaxing environment for performers. This crew operates before and after the festival and gets the festival off to enjoy!!

Backstage Lounge    16 hour commitment

This crew is in charge of the operation of the lounge. Serving it Right and FoodSafe are required.  This crew is responsible for serving beverages and providing snacks in our Backstage Lounge for stakeholders and crew. You must be at least 19 and have a professional work ethic.

Boogie Barn Pub    16 hour commitment

This busy outdoor pub is a favourite among performers and patrons. This serving crew fills very fast and we need volunteers with Serving it Right certification. You must be at least 19 to work in the Barn Pub.

Boogie Barn Pub Cash Crew    16 hour commitment

This crew is responsible for selling drink ticket  within the Boogie Barn Pub. 19+ and basic math skills are a must.

Beer Garden         16 hour commitment

Comfortable serving alcohol and dealing with patrons in this type of environment? like dressing up, singing, and having fun while you serve? This theme-based beer garden requires Serving it Right and  19 years of age.

Beer Garden Cash Crew            16 hour commitment

This crew is responsible for drink ticket sales within the Beer Garden. Basic math skills are a must for these candidates. Must be 19 years of age.

Box Office      16 hour commitment

As the “front line” of the festival, Box Office crew are people who are comfortable dealing with the public, clear thinkers, problem solvers and handling money. Cash handling experience a must!!

Camping       16 hour commitment

Must be available Aug 12-16. Setting up the camping area, pegging off individual camping sites, greeting campers as they arrive and monitoring the campsite during the festival. Youth welcome!

Children’s Area         16 hour commitment

Interested in providing fun activities for children? Are you crafty and creative? We are open to any new ideas you may have to make the Festival  great for kids! Youth welcome!

Documentary Crew

Youth, photography, video. This 14-18 year old crew are by invitation.  Submit an application for consideration. If interested, please ask the Volunteer Coordinator for more information. Please note that not all who apply may be accepted.

Environment Crew     16 hour commitment

Collects all garbage and recycling from the site and sorts returnables to take to the bottle depot. This crew is enthusiastic and works hard to keep the festival site clean. If you’re not afraid to get dirty and help us go green, join this crew!

Festival Ambassadors        16 hour commitment

Volunteers in this committee will be the first contact for many of our patrons and guests so an upbeat, calm and welcoming manner is very important . As eyes and ears for our Professional Security team, Festival Ambassadors will be placed all over the Festival grounds to answer questions and be ensuring things are safe and sound. May be required to enforce policies and protocals.  Youth Welcome!

First Aid       16 hour commitment

Provide non-emergency medical attention to all Festival participants. If you are a paramedic, nurse, or are employed as a medical practitioner, we would be delighted for you to join this committee.

Food Vendor Liaison

Does the layout of the food vendor area a week prior to the festival. Directs the food vendors to their designated area at the site and is the main liaison between the Festival and the vendor. Keeping our vendors happy and feeling supported is the main duty of this committee. A higher time commitment required.

Garden Crew     32 hour commitment

Working  May – Aug 2015, this crew creates and grows  our flower beds and planter boxes used at the festival. General gardening, planting, raking, weeding. This crew works before the festival, then sits back and enjoys the festival!

Ice and Water

Hydration is key for our volunteers through what’s usually a beautiful sunny weekend! A very ‘cool’ crew, Ice and Water supplies these items to all hospitality areas. To drive a vehicle, ATV or Gator you must be over the age of 19

Information Centre

Providing the public with information on schedule changes, site layout and community services. The Centre also offers SAFMS memberships and Festival programs for sale.

Infrastructure Crew

Do you have carpentry, construction, forklift skills or just great hands on mentality? You could be the perfect fit to turn our grounds in to a festival site! Volunteers in this area will be able to see every show they want as they are only obligated to perform their shifts before and after the event. This is why this committee has a higher time commitment (32 hours). Due to the physical nature of the work involved in this crew, only individuals able to lift 35-50+ lbs. and are physically fit will be allowed to join this committee.

Instrument Lock-up

Responsible for tracking, storing and arranging for stage delivery of all performer instruments. Previous instrument handling experience is a must for this crew.

Logistics

Accounting, cash handling and very organized people are required for this crew as they assist our Administration crew. Reliable volunteers are a must!

Media

Organizes interviews during the Festival between the performers and the media (e.g. print, radio and television).

Merchandise

Why work for the Gap when you can sell our wonderful  shirts and other great items to benefit the Roots and Blues Festival? If you have salesmanship moxie in your blood, then this is your committee! Cash handling skills an asset.

Parking

Do you have a love for cars or like being the first face of the festival people meet? Parking could be for you! The time will fly by as you help direct traffic in the paid and volunteer parking areas. Cash handling experience an asset

Performer Hospitality

Ever wonder what performers request to eat before they go on stage? This is the area to find that out! This crew ensures the performers’ food needs are taken care of so they can do what they do best! Try to meet those needs as efficiently as possible. Food safe is preferred for this crew.

Performer Transportation

Transporting performers between the airport, accommodations and the Festival. A Class 4 license or higher is preferable for these volunteers. While this crew does get close and personal with performers, the hours and days can be varied depending on flights!

Raffle

Enjoy the sound of your own voice, and/or ever feel the need to address complete strangers? If yes, then selling raffle tickets is the gig for you! This is a great committee if you enjoy meeting and talking to people!

Security

We need calm, assertive and nonjudgmental individuals. Although, at times we do need volunteers to enforce rules and policies, we want our security volunteers to be relaxed and easy-going.  Be the welcoming face together with feeling comfortable checking wristbands, bags and doing crowd control. Security volunteers may be screened with a criminal record background check.

Site Electrics

We prefer volunteers who have electrical experience to join this committee.

Site Transportation

You must have a background in operating a vehicle or ATV safely to be a member in this Committee. It’s not a necessary skill, but if you have a forklift certificate you would be a great asset to this committee. To drive a vehicle, ATV or Gator you must be over the age of 19.

Stage Crew

A background in theatre or musical performance is a good start to be a part of this committee. This is a very fast paced environment and the time commitment will be higher. The actual time commitment is based on the discretion of the Stage Manager and the stage to which a volunteer is assigned. The full 16 hours will be dedicated to Stage Crew.

Tool Town

Early birds, this is the crew for you! This crew involves only on or two people acting as “Tool Librarians” from a central location from 7am-11am. These volunteers dispense and keep a log of who borrowed tools and when they are returned.  Also logs the keys to the quad and cart motor pool.

Volunteer Centre

Check in and process all volunteers, hand out the coveted t-shirts and tags, and help out in all activities directly related to supporting the Festival volunteers. This crew contains the option of being part of the Flex Crew, which is filling any empty spots within other crews throughout Saturday and Sunday when needed.

Volunteer Kiosk

Hand out volunteer vendor vouchers to the hungry volunteers. Depending if it is before meal time individuals with quick hands may be required for this committee. icon smile Volunteer

Volunteer Lounge

Help create a space where volunteers can kick back and relax or socialize. Working within a strong team, setting up a relaxing space and setting out snack and drinks for volunteers during the Festival. Food Safe is an asset for this crew.

Volunteer Party

Set up, clean up and run the Volunteer Party.  Volunteer Party is where we thank all of our volunteers with food, drink, music and dancing! If you’re organized, creative, or just throw some great parties of your own, we want you! The Volunteer Party takes place on Sunday evening from 11pm-2am.

We have many people ranging from volunteer supervisors to staff to patrons who are relying on your commitment to ensure this event will be produced with highest degree of commitment possible. To this end we require that only those who are sincere about fulfilling this commitment apply to volunteer.  Serving it Right & Food Safe an asset.

If you have any further questions please contact our volunteer department at 250-833-4096 or by email.

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