Volunteer

REQUIREMENTS

A commitment of 16 hours minimum with 4 hours dedicated to event set-up or tear down. Remaining 12 hours are split up into one 4-hour shift on each day of the Festival. New volunteers will be required to assist with teardown. Returning volunteers have the option to choose either a set-up or teardown shift. Whether you are a returning or new volunteer, you must attend one crew meeting to participate in the Festival. Returning volunteers send in your form before May 15, 2017 to confirm your volunteer area from the previous festival. After May 15th, all volunteers will be accepted on a first come, first serve basis and assigned.

We will also need a photo for your I.D. badge if we don’t have one on file already.  Email (jpg. format) to vca2@rootsandblues.ca

BENEFITST-Shirt & lanyard, camaraderie, fun, music, and memories, 1 meal per day during the Festival!

VOLUNTEER CREWS (for more details see 2017-volunteer-crew-descriptions)

ADMINISTRATION | ARTISAN COORDINATOR 32 hours | BACKSTAGE DECORATION  32 hours  |  BACKSTAGE LOUNGE19+  |  BOOGIE BARN PUB 19+  |  BOOGIE BARN CASH CREW 19+ | BEER GARDENS 19+  |  BEER GARDENS CASH CREW -19+ | BOX OFFICE  |  CAMPING | CHILDREN’S AREA | DOCUMENTARY CREW  32 hours – Youth, photography, video. This 14-18 year old crew are by invitation.  Submit an application for consideration. | ENVIRONMENT FESTIVAL SUPPORT- Checking wristbands, bags and doing crowd control. May be screened with a criminal record background check (formerly known as the Security). | FIRST AID | FOOD VENDOR COORDINATOR  32 hours | GARDEN CREW 32 hours  May – Aug 2017,  general gardening. | ICE AND WATER  To drive a vehicle, ATV or Gator you must be over the age of 19, supply to all hospitality areas. | INFO BOOTH  Lost and found station.  INFRASTRUCTURE 32 hours are before and after event.  Carpentry, construction, forklift skills.  Able to lift 35-50+ lbs. | INSTRUMENT LOCK-UP Tracking, storing and arranging for stage delivery | LOGISTICS, CASH RUNNERS | MEDIA Organizes interviews during the Festival | MERCHANDISE  | PARKING | PERFORMER HOSPITALITY  | PERFORMER TRANSPORTATION Transporting performers between airport, hotels and the Festival. A Class 4 license or higher is preferable for these volunteers. | RAFFLE TICKETING  | SITE ELECTRICS  32 hours – Electrical experience to join this committee. | SITE TRANSPORTATION Background in operating a vehicle or ATV safely. Forklift certificate an asset. To drive a vehicle, ATV or Gator you must be 19+. | STAGE CREW – flexible hour commitment, fast paced environment. | VOLUNTEER CENTRE  Check in and process all volunteers | VOLUNTEER LOUNGE  Food safe.  | WINE LOUNGE 19+  | VOLUNTEER PARTY COORDINATOR  Set up, clean up and run the Party.

Must have serving it right for beer gardens, backstage, wine lounge and barn pub.

SIGN UP – All Volunteers must fill out the new 2017 Volunteer Application Form  and either an adult or youth version of the Volunteer Waiver Form also below. Any person between the ages of 14-17 (youth) must have a parent or guardian sponsor signature on their youth volunteer waiver form (see form). Send to vca2@rootsandblues.ca

Adult and Youth application below the Adult form

Returning Volunteer?

YesNo

Which area did you previously volunteer in?

Personal Information

Full Name (required)

Address

Your Email (required)

Phone (required)

Cell Phone Number

Emergency Contact Person

Emergency Contact Phone Number

Age Category 14-1819-2425-4041+

All About You

Briefly explain why you are volunteering: (required)

Volunteer Committee/Areas You Prefer (committee preference is not guaranteed).

First Choice

Second Choice

Set-up or Teardown

Pick either a Set-up or Teardown 4hr Shift: (Note: New Volunteers must select teardown)
Set-up:

Teardown:

Pick one of three start times below:
Morning 9am-1pmAfternoon 1pm-5pmEvening (Wed. Only) 5pm-9pm

Event Shifts

Pick one 4hr. Event Shift per day (start times vary by committee):
(Please choose one Morning, one Afternoon & one Evening Shift)

Friday Aug 18: MorningAfternoonEvening

Saturday Aug 19: MorningAfternoonEvening

Sunday Aug 20: MorningAfternoonEvening

Additional Info

Select T-Shirt Size
SmallMediumLargeXLXXL2XXL

Drivers License Class #
12345

I can lift 50lbs.
YesNo

I am bondable.
YesNo

Do you have special needs that we should know about? (for example diabetes, serious allergies, mobility restrictions).

YesNo

If yes, please explain:

Skills, Trades, or Certificates:

AdministrationCarpentryCash HandlingComputers / ITFire SuppressionFirst Aid Level 1First Aid Level 2Special Events ServerServing it Right
First Aid Level 3FlaggingFood SafeForklift TicketOffice SkillsSecurity TrainingSound TechStage Craft

Other Skills

Volunteer Obligations, Code of Conduct, Adult Waiver and Release of Liability. Please read below carefully before submitting form - Volunteer Obligations

I'm aware of the fact that my application won’t be considered complete until I have sent in a photo ID (send an attached photo in a separate email with your name in it addressed to: vca2@rootsandblues.ca.
If I am a successful volunteer applicant, I agree to be assigned where needed.
I understand that additional information may be required before placement on some crews.
I understand that, I'm required to contribute a minimum of 16 hrs. (including a 4 hour set up or tear down shift depending on crew, first year volunteers must commit to a tear down shift.
I will take responsibility to know when I'm scheduled. I will contact the Head Supervisor.
I agree to make myself available for shifts as required and fulfill the obligations with the Festival.
I agree to comply with the Volunteer Code of Ethics of the Salmon Arm Roots and Blues Festival.

Volunteer Code of Conduct

As a volunteer you shall treat other volunteers, performers, staff, and the public with respect. If a conflict arises, resolution should be deferred to your Head Supervisor or the Volunteer Coordinator.
Volunteers must arrive on shift sober and NO use/consumption of alcohol by any volunteer who is on duty on the Festival site. Off-duty Volunteers must not wear Volunteer T-shirts in the Beer Gardens.
There shall be no use/consumption of illegal substances by any volunteer on the Festival site. Abuse of this will result in immediate dismissal of the volunteer(s) from the Festival.
Failure to contribute the minimum time requirements (16 hours) or failure to fulfill shift commitments without a satisfactory reason may result in being blacklisted from the Festival.
Volunteer Supervisors must set a positive example for other volunteers, be prepared to respond to greater expectations, take on greater responsibility, and follow through on commitments. Failure to fulfill commitments may result in replacement of the Supervisor for the next Festival.
As a volunteer you shall not use any property belonging to the Festival for your own advantage. All volunteers must be honest and trustworthy.

I have read and agree to the Volunteer Obligations and the Volunteer Code of Conduct.

I Agree

PLEASE READ CAREFULLY: In consideration of volunteering for the Salmon Arm Roots and Blues Festival and or the Salmon Arm Folk Music Society, I do hereby for myself, executors and administrators waive, release and forever discharge any and all rights and claims for damages, including any claims of loss, damages or injury to my person or property arising from my volunteer work for the Salmon Arm Roots and Blues Festival and or the Salmon Arm Folk Music Society, the owners of any event sites, any volunteers, their agents, representatives successors and assigns.

I've read this waiver and knowing these facts I hereby for myself, my heirs, executors, administrators or anyone else who might claim on my behalf, covenant not to sue and waive, release and discharge volunteers, suppliers, agents, employees, and other personnel in any way assisting or connected with the events from any and all claims or liability of any kind or nature whatsoever arising out of my participation, even though that liability may arise out of negligence or carelessness on the part of The Salmon Arm Folk Music Society, or agents of The Salmon Arm Folk Music Society.

I Agree

YOUTH ONLINE APPLICATION Below

Policy on Youth Volunteers at the Roots & Blues Festival and Volunteer Party

It is Festival policy that all volunteers between the ages of 14 and 17 must be the children of an active volunteer or be sponsored by an active adult volunteer who will take responsibility for them. The Festival reserves the right to determine who will be acceptable as responsible adults. The parent or responsible adult must sign a consent form before a minor is formally assigned to a crew.

All youth volunteers will be expected to fulfill duties in order to receive volunteer benefits. They will be expected to conduct themselves appropriately.

Volunteers between the ages of 14 - 17 will be placed to the best of the volunteer coordinator's ability but there is limited space availability and there are no guarantees of volunteers being placed.

Volunteers under the age of 16 will not be assigned to handle cash.

Volunteers under the age of 18 must be accompanied to the volunteer party by their volunteer sponsor.

Sponsor's Declaration and Information

I, have read the above policy and as a current volunteer with the Salmon Arm Roots & Blues Festival agree to take full responsibility for youth volunteer applicant . I understand that if they attend the volunteer party they must be accompanied by me and must conduct themselves in an acceptable manner.
I hereby agree by checking this box

Sponsors Email (required)

Phone Number of Sponsor (required):

Crew of Sponsor (required)

Relationship to minor:

Youth Volunteer's Information

Returning Volunteer?

YesNo

Which area did you previously volunteer in?

Personal Information

Volunteers Full Name (required)

Address

Phone (required)

Cell Number

Volunteer's Email (required)

Emergency Contact Person (required)

Emergency Contact Phone Number (required)

Age
14151617

All About You

Briefly explain why you are volunteering:

Volunteer Committee/Areas You Prefer (please note that committee preference is not guaranteed):
First Choice


Second Choice

Set-up or Teardown

Pick either a Set-up or Teardown 4hr Shift: (Note: New Volunteers must select teardown)
Set-up:

Teardown:

Pick one of three start times below:
Morning 9am-1pmAfternoon 1pm-5pmEvening (Wed. Only) 5pm-9pm

Event Shifts

Pick one 4hr. Event Shift per day (start times vary by committee):
(Please choose one Morning, one Afternoon & one Evening Shift)

Friday Aug 18: MorningAfternoonEvening

Saturday Aug 19: MorningAfternoonEvening

Sunday Aug 20: MorningAfternoonEvening

Additional Info

Select T-Shirt Size
SmallMediumLargeXLXXL2XXL

I can lift 50lbs.

YesNo

Do you have special needs that we should know about? (for example diabetes, serious allergies, mobility restrictions).

YesNo

If yes, please explain:

Skills, Trades, or Certificates:

AdministrationCarpentryCash HandlingComputers / ITCrisis InterventionDecoratingFire Suppression S-100First Aid Level 1First Aid Level 2
First Aid Level 3FlaggingFood SafeForklift TicketOffice SkillsSecurity TrainingSound TechStage Craft

Other Skills

Youth Volunteer Applicant's Declaration - Please read below and submit

Volunteer Obligations
 
I am aware of the fact that my application won’t be considered complete until I have sent my photo for my ID-badge (send photos as an attachment in a separate email with your name in it addressed to: vca2@rootsandblues.ca).
If I'm applicant with the Salmon Arm Roots and Blues Festival I agree to be assigned where needed.
I understand that additional information may be required before placement on some crews.
I understand I am required to contribute a minimum of 16 hours (including a four hour set up or tear down shift depending on crew - first year volunteers must commit to a tear down shift ).
I will take responsibility to know when my volunteer shifts are scheduled. I will contact the Head Supervisor.
I agree to make myself available for shifts as required and fulfill the obligations with the Festival.
I agree to comply with the Volunteer Code of Conduct of the Salmon Arm Roots and Blues Festival.
 
Volunteer Code of Conduct

As a volunteer you shall treat other volunteers, performers, staff, and the public with respect. If a conflict arises, resolution should be deferred to your crew Head Supervisor or the Volunteer Coordinator.
Volunteers must arrive on shift sober and there shall be no use/consumption of alcohol by any volunteer who is on duty on the Festival site. Off-duty Volunteers are not to wear Volunteer T-shirts while in the Beer Gardens (Youth Volunteers are restricted from the Beer Gardens).
There shall be no use/consumption of illegal substances by any volunteer on the Festival site. Abuse of this will result in immediate dismissal of the volunteer(s) from the Festival.
Failure to contribute the minimum time requirements (16 hours) or failure to fulfill shift commitments without a satisfactory reason may result in being blacklisted from the Festival.
Supervisors must set a positive example for other volunteers and be prepared to respond to greater expectations, take on greater responsibility, and follow through on commitments. Failure to fulfill commitments may result in replacement of the Supervisor for the next Festival.
As a volunteer you shall not use any property belonging to the Festival for your own advantage. All volunteers must be honest and trustworthy.
Remember that as a volunteer you are the face of the Festival and that it's important to present the Festival in a positive way.

As a Youth Volunteer Applicant, I have read and agree to the Volunteer Obligations and the Volunteer Code of Conduct. I understand that if I attend the volunteer party I must be accompanied by my volunteer sponsor.
I hereby agree by checking this box